Is Calendly HIPAA Compliant? A at compliant appointment booking

HIPAA Compliance and why it applies to Calendly

HIPAA govern security and compliance for healthcare organisations and business associates to protect sensitive patient data. The Health Insurance Portability and Accountability Act regulates protected health information in all it's forms. It is the final layer of compliance for everyone in the industry.

HIPAA also applies to third party service providers. That is why it is so critical in the question of, is calendly hipaa compliant. It protects your PHI from risks, and unauthorized access. You also are probably aware of the need to provide employee training and risk assessments.

So as a healthcare provider, your tools also need to align with HIPAA. So a compliant tool is key to conducting your business properly.

Is Calendly HIPAA compliant? Short and sweet summary

In short, NO. Calendly is not HIPAA compliant. This is firstly due to their refusal to enter into business associate agreements with regulated businesses and business associates. This is an instant deal breaker for compliance with HIPAA security rule. This also means no matter the security features you put around it, you can't make Calendly hipaa compliant.

So as a healthcare professional, working in a HIPAA covered entity, you cannot use the calendly platform to transmit any protected health information (PHI). This applies to any personal or medical questions. Also in the info you collect in the question form invitees complete. Calendly is still good enough for internal meetings. But do you really want to switch from one software for clients, to another for staff? It is 2025... There is no need.

Many healthcare organizations are using other software tools. Tools that provide the compliance needs and compliance certifications required by HIPAA covered entities. As a medical practice, your scheduling platform is key to smooth business. One way or another it is bound to contain and transmit protected health information.

So now that we have got to the answer of, is Calendly HIPAA compliant. No. Then the need for a HIPAA-compliant platform that books appointments, and talks with patients becomes even more clear. Enough problems, let's take a look at solutions.

Qwil Scheduler: HIPAA compliant Appointment Booking

How do we solve this problem for healthcare organizations? Easy! We have integrated appointment booking into our HIPAA compliant messaging platform . Our platform ticks all the boxes required for healthcare organizations, fro user authentication, to encryption of customer data, to the signing of a BAA.

Qwil is an all in one communication platform that allows medical practices to not only book appointments, but chat, send messages, video call and share files all in complete security. From a simple mobile, desktop or browser platform. We build out platform with compliance in mind, so once you get started on Qwil, all the security features mean you have nothing to worry about.

Our extensive experience in working with the medical industry means that our custom built platform does everything you need it to do. You don't need to pay for Calendly, Zoom, Docusign, Secure Email and other tools. Do everything in one, and save 70% on your software tools. Also save even more on the time taken to organise, integrate and learn each individual platform.

Business Associate Agreement (BAA)

A BAA is a critical requirement for health businesses to sign with their third party providers to be HIPAA compliant. It essentially means that the third party provider agrees to fulfil their duty to your patient's private information to be in line with health regulation.

As mentioned, the reason the answer is no for is calendly hipaa compliant, is that they refuse to sign one. That pretty much throws it out the window for a platform managing protected health information. This limits it to almost entirely internal use.

At Qwil we are more than happy to sign a BAA with your medical practice or clinic. Our software is classed as banking grade security, and there is nothing you are unable to send, share or discuss on Qwil. That is why our appointment scheduler is completely compliant with HIPAA regulations.

What Security Measures Does Calendly Have?

Calendly does have some security features. But as we have covered, it does not fit for anyone dealing with PHI. Calendly uses 256-bit encryption, and is hosted on Amazon Web Services. As Qwil also does. AWS are a HIPAA-compliant data hosting provider.

Calendly also has RSA encryption and uses secure HTTPS connections. These alone are not enough to meet the requirements for HIPAA compliance. That is why you should not use it for medical questions or any protected health information within their forms.

Health care organizations need a solution that allows you to do everything, in complete HIPAA compliance. That is why Qwil is the number one choice for data protection and HIPAA compliant communications.

Calendly vs Qwil for Data Encryption

Health practices have had the question is Calendly HIPAA compliant, for many years. Many still use the platform for scheduling appointments without knowing the potential risks. The need for a HIPAA compliant solution that allows for secure sharing and collecting protected health information is clear. That is where Qwil fills that gap.

Qwil in all it's elements is compliant with HIPAA. Healthcare organizations can use it in complete confidence. Book calendar appointments, chat, share documents, and host video meetings all in one platform. We encourage users to security whitepaper to see why we have been ISO certified. We maintain the strongest encryption and security possible. As mentioned previously, we are more than happy to sign a business associate agreement(BAA).

Start your HIPAA compliance journey with Qwil today.

How Qwil deals with Patient Data

Maintaining compliance when it comes to PHI is a big priority for healthcare organizations. Using tools that aren't aligned with HIPAA compliance can be a critical error. That is why our tool is built to do everything you need. We do not interact with your patient data at all. Every piece of patient information and data is owned by the practice. You own, audit, and have access to everything that happens inside of your Qwil.

Qwil as a Calendly Alternative

Qwil is not just a Calendly alternative. It is so much more. But what Calendly does, you can do from our instant messaging platform for businesses . We have our built in scheduling tool for your patients. We also have the ability to host video consultations and appointments through Qwil Meet. You can share and sign documents. Also store and share secure files. All of this in line with HIPAA regulation.

Stop putting your patients at risk, and stop wasting your time with 10 different platforms. Try the one that does it all. In one, compliant, place.

Qwil is the scheduling tool built for HIPAA compliance. Built for Healthcare providers. Our onboarding team will ensure you have the correct security measures enabled so you have nothing to worry about.

Ready to transform your patient communication & Appointment booking? Get your Qwil free trial here